Guides
How to get a headcount you can trust.
Everything we have learned about asking a guest list a question and getting a straight answer back. Written for anyone running an event, whether or not they use Avently.
Inviting guests
WhatsApp RSVP: how to collect RSVPs over WhatsApp
What to send, how to phrase the ask, how to track replies that arrive out of order, and the five mistakes that quietly cost you responses.Interactive WhatsApp invitations: buttons, list menus, and event pages
How tap-to-answer buttons and list menus work on WhatsApp, which one fits each question, and what belongs on the event page behind the link.How to politely ask guests to RSVP, with examples
Wording for formal, family, casual, work and club events, how to set the deadline from your venue’s date, and how to follow up without nagging.
Getting replies and a headcount
How to track RSVPs in a Google Sheet
The columns to start with, the four formulas that keep your headcount current, and free RSVP tracker templates for six kinds of event.RSVP reminder message examples, and when to send them
Reminder messages to copy for work, family and club events, when to send them, and why two reminders, only to non-responders, is the limit.How to collect dietary requirements for an event
When to ask, the eight options that cover most events, why “none” matters, and how to pass allergies and meal counts to your caterer.How to get a headcount in a WhatsApp group
Count who is coming with a WhatsApp Event or poll, find and remind the members who have not answered, and know when to stop using the group.
Invitation messages by occasion
Diwali invitation messages for WhatsApp, with six examples
Messages to copy for a family dinner, a puja at home, friends, the office, a student club and a community event, plus what every invitation needs.Holiday party invitation messages for WhatsApp, with examples
Messages to copy for an office party, a family dinner, friends, Christmas, New Year’s Eve, a club social and a potluck, and when to send them.
Choosing a tool
Clubs, associations and speakers
How to verify members before admitting them to a WhatsApp group
Turn on join approval, decide what counts as proof, check each request against your active members, and chase the ones who have not activated.How to stop two volunteers contacting the same speaker
One shared outreach list, a claim-before-contact rule, six statuses and a clear owner, plus messages for recruiting speakers and handing them over.How to confirm webinar speakers and panelists on WhatsApp
What to confirm with speakers and panelists, messages for the confirmation, a time change and the day before, and the time-zone slips to check for.